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General


The entire editorial procedure for a contribution from submission to publication is automatic and carried out electronically.

Authors, editors, referees run their specific stages of the editorial procedure through personal web pages, which are automatically updated in real time as soon as new events occur.

Authors can access their personal page where they can check the status of their preprints throughout the editorial procedure and communicate with the Editorial Office and with the editor in charge of the preprint.

Referees also operate from a personal page where they can read and download the preprints to be reviewed, upload their reports, and communicate with the Editorial Office.

From their personal pages editors can read and download preprints, select referees, communicate with the Editorial Office, and make their decisions about the preprints.

In every page there are buttons for internal communication. Users should ALWAYS use these tools instead of normal e-mail whenever possible. These messages will be saved in the data-base and associated to the document they refer to. One can find them in the "correspondence" section in every document page.


Submission


Authors submit their manuscripts via the Internet, from the JINST website at SISSA. They can either upload the necessary files or simply enter the corresponding arXiv archive number.

At the time of the submission the preprint receives a preprint number which identifies it throughout the editorial procedure (fig. 1). The letters P and T mark papers and technical reports, respectively

The preprint number
Figure 1. Preprint number

After submission the software automatically assigns the preprint to the appropriate editor according to the keywords chosen by the authors to characterise their work.

To submit preprints authors must carefully follow the instructions given in the section for Authors.


Refereeing


The JINST refereeing procedure is based on the traditional peer review system in which an editor receives the submitted preprint, examines it, asks a number of referees for an opinion, and then decides accordingly. The confidentiality of both the submission and the identity of the referee are guaranteed.


Decision


Editors make their decision according to the JINST editorial policy. They are ultimately responsible for deciding about preprints, although their decision is generally supported by one or more referees. As a rule preprints are processed as quickly as possible, in proportion to the time required to evaluate their scientific quality.


After acceptance


Accepted contributions are formatted according to the JINST style. Authors can then proof-read them. Only one round of proof-reading is possible. After correction, contributions are published by the authors themselves from the preprint web page. Please note that contributions are published by the IOP Publishing Office if authors send no feed-back within 7 days from notification of the proof-reading. At the time of publication, contributions are assigned a definitive number (fig. 2) which can be used for bibliographic reference.

Definitive paper number
Figure 2. Definitive number

Published contributions are made available on the IOP EJ's website in PDF format.

Published contributions can be updated adding links to errata or addenda.


After a request for revision


If the editor requires a revision, authors must tend to the modifications requested and provide a new version of their preprint and a cover letter within 4 weeks. Author may ask the editor-in-charge to extend these deadlines if strictly necessary. Revised versions are submitted by the authors directly from their preprint page. They are then reviewed again before a final decision or a further round of revision.


After rejection


Contributions are selected, processed and reviewed as fairly as possible, with no discrimination by active scientists in the field. Authors of contributions that have been rejected can appeal and reply to the editor and referee(s). Appeals must be scientifically justified and not polemic. Please send your rebuttal letters by connecting to the preprint page and using the "write to Editorial Office" button.


Author inquiries and appeals


Although the identity of editors is anonymous, authors can communicate at all times with them through the appropriate "write to editor" button on their pages, or through the Editorial Office.

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