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General |
| All users must be registered to JINST. Registration gives access to your personal pages for all the roles you play in the journal (author, coauthor, referee, editor). There you can perform all the actions connected with the stages in the editorial procedure. Registration is easy and free of charge. To register you have to fill in the form on the JINST home page with the following data:
Click here to register. If you cannot remember your registration data, please do not register again, just click on "automatic password recovery" on the JINST home page. You can also update your profile and change login name and password by clicking on "modify my personal data". The checkbox "Remember my login name on this computer" allows a cookie to be sent to your computer, which spares you from having to log in every time, unless you click on the "logout" button. For information on the status of your submission please use the "WRITE TO EDITOR" and the "WRITE TO EDITORIAL OFFICE" buttons available at the bottom of the preprint page on your author pages (this link will only be accessible from the JINST home page once you have submitted your contribution as a corresponding author). Please ALWAYS use these tools instead of normal e-mail. These messages will be processed more quickly, and will be saved in the database and associated to the document they refer to. On your author pages you can find all your preprints divided into sections according to their status:
Furthermore, in the top part of the page there are two navigation bars. The bottom one leads to all archived contributions, which are divided into
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Manuscript preparation |
| General information | |
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Title, Authors (first and family names), affiliations and e-mail addresses of all authors must be clearly indicated. If you have posted your preprint on the Archives, please enter its ID number in the submission form (in the field "arXiv number"). The abstract should briefly summarize the content of the contribution and must fit in the first page. Please avoid formulae and references in the title and abstract. At the time of submission you must characterize your work with a number of keywords selected, by order of preference or relevance, from the JINST keyword list. Please indicate these keywords after the abstract. |
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| Text and style | |
| Please divide the text into sections. Write your work in standard, comprehensible English. Conciseness is strongly encouraged, but clarity and consistency are more important. Short and simple words and sentences are helpful for readers. Please keep jargon and acronyms to a minimum.The Journal will not make language corrections; preprints submitted with poor English will be returned to the authors and publication will be delayed until they can provide a new version. The Editors will consider whether the content is of sufficient scientific interest compared to the overall length and may recommend ways of shortening the text. |
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| Tables, figures and multimedia | |
| Tables and figures can be used to improve the information in the text. This is true for both theoretical and experimental preprints. Particularly large tables and figures or multimedia materials can be submitted as attachments to the contribution, by clicking the "upload file" button after the submission of the main files for the preprint has been successfully completed. They will undergo the same review process but, in case of acceptance, will not be typeset or transformed in any way. Authors are therefore advised to use standard formats to prepare them, so that Editors, Referees and Readers will be able to read them. SISSA and IOP bear no responsibility for uncommon formats, viruses and other problems that may arise. |
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| References | |
| JINST uses the sequential numerical system for references in the text. The sequential numbers occur within square brackets, and the reference list at the end of the preprint lists the references in numerical order, not alphabetically. Please write the reference as in the following example:
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| Author Manual | |
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In order to make JINST papers as homogeneous as possible, authors are invited to follow the instructions described in the manual Instructions for authors: jinst-author-manual.pdf |
File preparation |
| The following instructions should be followed for preparing papers/technical reports/proceedings contributions. Manuscripts can be prepared in MS-Word or TeX/LaTeX. Source files submitted will be automatically transformed by the system in PDF files. |
| TeX and LaTeX |
| Your contribution can be one of the following:
Manuscripts should be preferably prepared in LaTeX using the LaTeX class JINST.cls. A LaTeX sample file is also available. Other macro packages are also accepted, but preprints in these formats are inevitably processed more slowly after acceptance. If you are using other LaTeX formats, you should try to use standard packages. Some frequently used macro packages, (i.e.: aastex, elsart, feynman, harvmac, lanlmac, j-phys, phyzzx and revtex), even if old and/or deprecated, are installed at the JINST site, in addition to the standard TeX inputs. If you are using an unrecognised package, please include it in the submission. Always consider that the submission can be completed only if your file compiles successfully on the JINST server. If you have used BibTeX, you must include the .bbl file. The .bib file may also help. Figures must be in PostScript format (.eps or .ps).If you use packages like feynmf that require the use of metafont please include the .pk, .tfm and .t1, .t2, ..., files in your archive. If the document consists of a stand-alone (La)TeX file this alone can be submitted as it is, without compressing it. |
| MS-Word |
| Your contribution can be one of the following:
For documents prepared in Microsoft Word for Windows or Macintosh, please use only True Type fonts (also for Greek letters and mathematical symbols). Equations must be prepared using Equation Editor, version 1.0, 2.0, 3.0 or MathType. |
| We also provide a sample article in MS-Word format. |
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| Archive preparation (.tar.gz) |
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Put all the files that make up your manuscript in a folder. The folder is called paper in our example. To create a .tar.gz file issue these commands from a terminal: $ cd paper/ $ tar -cvzf article.tar.gz * You will find the file article.tar.gz inside the folder. |
Submission |
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Preprints can be submitted only via the Internet by authors previously registered to JINST. The person making the submission (corresponding author) must be one of the authors. To register to JINST please complete the appropriate form available on the home page of the Journal. Registration is free (see also General). You can submit two different types of contributions:
JINST has a regular papers section and a technical reports section which share the same Advisory and Editorial Boards. If you connect to the JINST website at SISSA you will find the following links:
| The submission procedure |
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The procedure for submitting papers and technical reports is the same. After logging in to JINST, you are asked to choose between papers and technical reports at the beginning of the submission procedure, by clicking on the appropriate link on the JINST home page in the section "Submit":
There are two ways to make a submission A) Submission from the arXiv If you have already posted your preprint on the arXiv, you can submit it to JINST just by selecting the keywords and sending the arXiv reference number. This submission mode only works for TeX/LaTeX files. To submit your contribution, please follow the steps below: A.1) Keyword selection You are first requested to select the keywords that most adequately characterise your work from a multiple choice menu. Click here to see the complete list of keywords. Please choose from 2 to 4 keywords (they can be taken from more than one section), that most accurately describe the subject of your work. After you have chosen your keywords, press the "Submit" button at the bottom of the page. Should you then realise that your choice was not appropriate, at this stage you can still go back and make a change. Requests for changing keywords after the submission has been completed will not be accepted. A.2) Fill in the submission form You can now select the appropriate archive and fill in the preprint number of your contribution. In the following field you can specify the TeX master file name, which is necessary if more than one .tex file are included in the article archive.On the same page you are also reminded of the keywords you have chosen and can assign a value to each keyword to establish its relevance for the paper. The default value is [100], meaning that all keywords will be considered equally relevant. A.3) Open Access settings and copyrightPlease use the appropriate form to communicate if your paper should be published open access. Authors may request open access publication upon payment of an article publication fee. Articles authored by scientists affiliated to CERN are published Open Access by default. Click here for further information Authors are asked to submit a completed Assignment of Copyright form to IOP at the same time as submitting their contributions or after its acceptance. For full information on the Journal's copyright policy and to download the appropriate form, click here. A.4) Completing the submission processAfter filling in the fields described above, please click on "submit". The system will take care of downloading the file(s) together with the full metadata. Please DO NOT double-click: push the upload button just once and wait. The system is processing your files. This can take about one minute or more depending on their size. After completing the procedure, a submission report will be shown to you with the data of your contribution, the link to the compilation log file and the link where you can upload additional materials (the "upload file" button). If, on the other hand, the submission fails the report will inform you of the error(s) that have occurred. In particular if the (La)TeX compilation fails, please read the .log file, fix the error on your computer and try again. Should you be unable to solve the problem, do contact the Editorial Office. To upload additional figures, tables and multimedia see below point C. B) Submission via web upload B.1) Preparation of the archive On your computer, please prepare a compressed file archive (tar.gz) containing the LaTeX (or TeX) file(s), all the .eps (or .ps) figures, any nonstandard package, and, if you use bibtex, the .bbl file. If you use MS Word prepare your .zip archive containing the full text with figures and all the figures in separate files. (See also Preparation of the file) You can also submit pdflatex documents, which allows you to use .pdf, .png and .jpg images. To ensure pdflatex compilation you must add \pdfoutput=1 in the line immediately after the \documentclass command as shown in the following example:
Important note: if you are using the JINST.cls the \pdfoutput=1 statement must appear on the line preceeding the \documentclass statement as shown.
B.2) Keyword selection You are first requested to select the keywords that most adequately characterise your work from a multiple choice menu. Click here to see the complete list of keywords. Please choose from 2 to 4 keywords (they can be taken from more than one section), that most accurately describe the subject of your work. After you have chosen your keywords, press the "Submit" button at the bottom of the page. Should you then realise that your choice was not appropriate, at this stage you can still go back and make a change. Requests for changing keywords after the submission has been completed will not be accepted. B.3) Fill in the submission form Please give the following information:
and select the format of your contribution (TeX or doc/docx). In "Enter the file to process" put the file (tar.gz or .zip) containing your contribution. If there is more than one .tex file you should also fill in the field "Master file name", for the software to know which is the main file for the article. The indicated master file name must include the appropriate extension (.tex or .doc/.docx), which must match the extension of the actual master file. On the same page you are also reminded of the keywords you have chosen and can assign a value to each keyword to establish its relevance for the preprint. The default value is [100], meaning that all keywords will be considered equally relevant. B.4) Open Access settings and copyrightPlease use the appropriate form to communicate if your paper should be published open access. Authors may request open access publication upon payment of an article publication fee. Articles authored by scientists affiliated to CERN are published Open Access by default, as they are covered by a collective license agreement between CERN, SISSA Medialab and IOP Publishing. Click here for further informationAuthors are asked to submit a completed Assignment of Copyright form to IOP at the same time as submitting their contributions or after its acceptance. For full information on the Journal's copyright policy and to download the appropriate form, click here. B.5) Completing the submission processAfter filling in the fields described above, please click on "submit". The system will take care of downloading the file(s) together with the full metadata. Please DO NOT double-click: push the upload button just once and wait. The system is processing your files. This can take about one minute or more depending on their size. After completing the procedure, a submission report will be shown to you with the data of your contribution, the link to the compilation log file and the link where you can upload additional materials (the "upload file" button). If, on the other hand, the submission fails the report will inform you of the error(s) that have occurred. In particular if the (La)TeX compilation fails, please read the .log file, fix the error on your computer and try again. Should you be unable to solve the problem, do contact the Editorial Office. C) Submission of the additional materials Your contribution can be completed with additional tables and figures, multimedia or any other attachment. To submit additional material, please click on "upload file" in the "Submission report" page after successfully uploading the main files for your contribution. After clicking on "upload file" you can repeat the procedure as many times as necessary. The attachments will be processed along with the main document. D) Correspondence with the editor and the Editorial Office If you wish to communicate with the editor-in-charge of your preprint or with the Editorial Office after you have submitted your preprint, please go to "my Author pages (corresponding author)" from the JINST home page. Click on the appropriate preprint number and scroll down the page. You will find, amongst others, the "write to editor" and "write to the editorial office" buttons. You will be able to communicate in this way at every stage of the editorial procedure. Please do so for the correspondence to be stored in the system. |
| Revised versions |
| Revised versions can be submitted only if requested by the editor, contributions must therefore be submitted in their final form. Once accepted, revised preprints will be labelled as "revised". If the revision required is only a minor revision, the preprint, once accepted, will not be labelled as "revised". The revisions are listed in your author page in "State of preprints" in the sections "To be revised (major revision)" and "To be revised (minor revision)" respectively. Authors that have been asked to revise their preprints must tend to the requested modifications. The time frame for resubmitting major revisions is 4 weeks, while for minor revisions it is 2 weeks. After 3 weeks and 1 week respectively the author will receive a message from the Editorial Office, reminding him/her of the deadline. If the revised version is not submitted by the deadline the original submission will be withdrawn and any revised version will have to be considered as a new submission. For proceedings contributions, please liase with the editor-in-charge about the desired schedule for publication. For proceedings contributions please liase with the editor-in-charge about the desired schedule for publication. The revised preprints must be uploaded from the preprint page by clicking "submit revision"/"submit minor revision". You can make your resubmission using the submission via the arXiv or by web upload. The cover letter is mandatory and should clearly describe all the changes with respect to the previous version and explain whether or not you have addressed the editor's requests. You will be asked to enter the cover letter in a text area at the beginning of the upload procedure (i.e. before uploading the file for the revised version). Please make sure you save it in a file on your computer before uploading it as a network failure could cause the resubmission to fail and the cover letter might get lost. Should you forget to enter the cover letter when resubmitting your preprint, please connect to your JINST Author pages and send it with the "WRITE TO EDITOR" e-mail tool. |
| After rejection |
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Contributions are selected, processed and reviewed as fairly as possible, with no discrimination by active scientists in the field. Authors of contributions that have been rejected can appeal and reply to the editor and referee(s). Appeals must be scientifically justified and not polemic. Please send your rebuttal letters by connecting to the preprint page and using the "write to Editorial Office" button. |
| Author inquiries and appeals |
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In the case of regular papers and technical reports, although the identity of editors is anonymous, authors can communicate at all times with them through the appropriate "write to editor" button on their pages, or through the Editorial Office. For proceedings contributions, the editor is not a regular member of the JINST Editorial Board, but rather a member of the Organizing Committee and is therefore known to the authors. |
| Addenda/Errata |
| Errata and addenda can be submitted to JINST as stand-alone articles following the instructions below. The file submitted should be as follows. File format - LaTeX/pdfLaTeX or MS-Word Please refer to the section File and archive preparation if you need to submit an archive. Errata and addenda are the only way to modify articles after publication. They are peer-reviewed, typeset and proofread before publication. |
| Papers evaluated as technical reports |
| Editors evaluating a submitted work may decide that it is not suitable for publication as a regular paper. However, if it contains very relevant technical information they can suggest that the author(s) publish it as a technical report instead. In such cases the editor will contact the author who will either resubmit the work as a technical report in its present form, or revise it before resubmission. |
| Withdraw |
| A preprint can be withdrawn at any moment during the review process, by clicking on the appropriate button on the author pages. |
Coauthors |
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A coauthor is a registered user selected by the corresponding author that has access to the author pages without being able to view the correspondence relating to the preprint or change the status of the preprint. Select Coauthors After you have submitted your preprint it is possible to select coauthors for your preprint. From the JINST home page select the "my Author pages (corresponding author)" and click on the appropriate preprint number. At the bottom of the page you will find the "Select Coauthor" button which allows you to select and notify the coauthors of the preprint. A coauthor role allows you to access some basic information about the submission and, in case of need, allows the corresponding author to enable one of the coauthors to upload revisions/proofs in his/her place ("switch corresponding author" below) Please note that in order to be selected as a coauthor the person must already be a registered
JINST user. Switch Corresponding Author Once a coauthor has been selected it is also possible to change the corresponding author to one of the coauthors using the "Switch Corresponding Author" button. With this operation, the existing corresponding author becomes a coauthor and the selected coauthor becomes the new corresponding author. |
The preprint web page |
| As soon as a new contribution is submitted to JINST, a preprint number is assigned and the preprint appears in the section "waiting for editor's decision". The preprint number identifies your contribution throughout the editorial procedure, and is required for any correspondence with the JINST Editorial Office. 
Figure 1. The preprint number To access the preprint web page of a particular document, you should:
The preprint web page for a particular preprint contains all the information about that preprint, except for confidential data (i.e., editor and referee names). From the preprint web page, you can perform the following actions:
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Proof-reading and publication |
| After the contribution has been accepted and typeset you will be notified and you will be able to:
Please notice that if the corrections you request are not truly minor, the preprint will be shown to the editor-in-charge for approval. If they feel that the corrections affect the content significantly, you may be requested to submit a revised version of the preprint for which a new review process will begin. This will be listed in the "Pending revision after proofreading" section. When you approve the document for publication, or after your requested corrections have been implemented, the document is sent to the IOP Publishing Office for publication. Please note that if there is no feedback from the authors within 7 days from the first proof-reading notification, the document is considered suitable for publication as it stands, and is sent to the IOP Publication Office for publication. It will be stored in the "published" section of your JINST author pages and will also be available on the IOP website. Note that the Assignment of copyright form must be sent to the IOP Publishing Office before publication. At the time of publication on the IOP EJ's site, the paper will receive a definitive paper number (fig. 2).  Figure 2. Definitive paper number |
Copyright statement |
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Authors are asked to submit a completed Assignment of Copyright form to IOP at the same time as submitting their contributions to JINST or after its acceptance. There are two different forms depending on whether or not the article is to be published on an Open Access basis. Open Access articles are subject to an Article Processing Charge (see below). The transfer of copyright assumes that all authors have received the final version of the contribution and have agreed to it being submitted to the journal. The copyright assigned to IOP covers all formats and media (including electronic, microform and paper). In the case of multi-author papers, only one author needs to sign the form but they should have obtained the written consent of all the other authors beforehand.
Regular Assignment of Copyright Form
If you cannot assign copyright, an agreement giving License to Publish will be required instead. Please consult permissions@iop.org if the standard form is not appropriate for your circumstances. Transfer of copyright allows IOP to participate in the work of the UK's Copyright Licensing Agency (CLA), which licenses copying in the UK. In addition, through bilateral arrangements, it participates in the work of other reproduction rights organizations around the world, principally the Copyright Clearance Center (CCC) in the USA. IOP supports these organizations as they represent a development in copyright protection that is extending to other countries, so that copies beyond those permitted under legislation should be paid for by the copier.
Open Access Assignment of Copyright Form Open Access articles are published under a creative commons attribution license (more information on this policy can be found here). The creative commons attribution license allows users to re-use the content in any way they like, provided it is accurately attributed. Copyright stays with the agreed copyright owner. Authors who may not own the copyright (e.g. authors in industrial companies or government research establishments) are asked to state this explicitly Please note that in the case of papers where the copyright is owned by
CERN, the authors need take no further action as such articles are covered
by a collective license agreement between CERN, SISSA Medialab and
IOP Publishing. No form needs to be completed in these cases.
Please download, complete and fill in the appropriate form and send it to the following address
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Access to your paper |
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All research papers published in JINST are free to view for 30 days from the date of online publication on the IOP website, with subsequent access requiring subscription to the journal. Authors, however, can access all versions of their JINST papers on their Author pages (in the link "published"). Regrettably, source files cannot be provided. Authors of papers submitted from January 2013 can opt for Open Access publication. Open Access articles are published under a creative commons attribution license (more information on this policy can be found here). The creative commons attribution license allows users to re-use the content in any way they like, provided it is accurately attributed. Copyright stays with the agreed copyright owner. Articles authored by scientists affiliated to CERN are published Open Access by default, as they are covered by a collective license agreement between CERN, SISSA Medialab and IOP Publishing.
How can I make my article Open Access?
How much does it cost to make my article Open Access? The fee covers all publication costs, from the management of peer review to the online hosting, dissemination and long-term archiving of the published paper.
How do I pay? Does it make any difference in the review process or after publication? Open access articles are treated in the same way as all other articles in the journal; they are peer-reviewed to the same high standard and are processed in the same way. Downloads of open access articles are included in Counter usage statistics and open access articles are indexed by abstracting and indexing services in the same way that regular articles are. The only difference is that they are published under a creative commons attribution license and are available to all on open access terms.
Who should I contact for more information about the copyright statement and Open Access publication fee? |
